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STATE INFORMATION COMMISSON PUNJAB
 The Punjab Government constituted the State Information Commission on 11th October, 2005. Shri Rajan Kashyap, IAS (Retd.), former Chief Secretary to Govt. Punjab was appointed Chief Information Commissioner, Punjab under section 15 of the Right to Information Act, 2005. The Chief Information Commissioner was administered the oath of office by H.E .the Governor of Punjab on 18.10.2005.

Conditions of Service of the Chief Information Commissioner.
The salary and allowances payable to and other terms & conditions of service of the State Chief Information Commissioner are the same as that of an Election Commissioner of India.

Office
 The office of State Information Commission is located in SCO.84-85, (2nd and 3rd floor ) Sector 17-C, Chandigarh in a rented building.

Information Commissioners
The four State Information Commissioners have been administered the oath of office by H.E., the Governer of Punjab on 17th May 2006. i.e Sarv/Smt
  1. Rupan Deol Bajaj (IAS Retd.)
  2. P.K. Verma (IAS Retd.)
  3. R.K. Gupta
  4. Er. Surinder Singh
The four more State Information Commissioners have been administered the oath of office by H.E., the Governer of Punjab on 25th January 2007 i.e. Sarv/Smt.
  1. Lt. Gen. P.K. Grover
  2. Ravi Singh
  3. Kulbir SIngh
  4. P.P.S. Gill
Secretary of the Commission
S.S Grewal, IDES as Secretary of the State Information Commission on deputation. The Secretary assumed the charge of the office on 08.02.2007.

Powers and functions of the State Information Commission attention is drawn to sections 18,19,20 & 25 of the RTI Act, 2005.

From Government: (Three persons)
Secretary to Commission (1)
Secretary to CIC (1)
Accounts Officer (1)

Legal Professional on Retainership (1)
I.T. Professional on Contract (1)

From Outsource on Contract
Asstt. Law Officer (1)
Personal Assistants (1)
Reader (1)
Data Entry Operators (3)
Messengers (4)
Drivers (1)

Management of affairs of the State Information Commission
Section 15(4) of the Act lays down that the general superintendence, direction and management of the affairs of the State Information Commission shall vest in the State Chief Information Commissioner who shall be assisted by the State Information Commissioners and may exercise all such powers and do all such acts and things which may be exercised or done by the State Information Commission autonomously without being subjected to directions by any other authority under this Act.

Coordinating Department
Department of Information Technology of Punjab Government is the Administrative Co-ordinating Department of the State Government in respect of the Commission

Jurisidiction:
All Public Authorities in the State of Punjab.

Objective:
The State Information Commission is to ensure citizens in the state of Punjab their right to information from public authorities; thereby fulfilling the mandate assigned in the Right to Information Act, 2005.

Role of State Informration Commission Punjab as a Public Authority
State Information Commission exercises powers for implementation of RTI Act under Sections 18,19,20 and 25. At the same time State Information Commission Punjab is itself a Public authorities as defined in section 2(h) of RTI ACT 2005. Section 4 describes the obligations of public authority under the Act as below:-

Right to information and obligations of public authorities

"Sectinon 4.
  1. Every public authority shall—
    1. maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerised are, within a reasonable time and subject to availability of resources, computerised and connected through a network all over the country on different systems so that access to such records is facilitated;
    2. publish within one hundred and twenty days from the enactment of this Act,—
      1. the par ticulars of its organisation, functions and duties;
      2. the powers and duties of its officers and employees;
      3. the procedure followed in the decision making process, including channels of supervision and accountability;
      4. the norms set by it for the discharge of its functions;
      5. the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
      6. a statement of the categories of documents that are held by it or under its control;
      7. the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
      8. a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
      9. a directory of its officers and employees;
      10. the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
      11. the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
      12. the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
      13. particulars of recipients of concessions, permits or authorisations granted by it;
      14. details in respect of the information, available to or held by it, reduced in an electronic form;
      15. the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
      16. the names, designations and other particulars of the Public Information Officers;
      17. such other information as may be prescribed; and thereafter update these publications every year
    3. publish all relevant facts while formulating important policies or announcing the decisions which affect public;
    4. provide reasons for its administrative or quasi-judicial decisions to affected persons.
  2. It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) to provide as much information suo motu to the public at regular intervals through various means of communications, including internet, so that the public have minimum resort to the use of this Act to obtain information.
  3. For the purposes of sub-section (1), every information shall be disseminated widely and in such form and manner which is easily accessible to the public.
  4. All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.
Explanation.— For the purposes of sub-sections (3) and (4), "disseminated" means making known or communicated the information to the public through notice boards, newspapers, public announcements, media broadcasts, the internet or any other means, including inspection of offices of any public authority. "

The Status in the Commission in respect of the relevant sub sections of section Section 4(1) (b) (i) of the Act is given below :

Section 4(1) (b) (i)

MANUAL NO.I
Organization, functions and duties
State Information Commission Punjab. Organo Chart
 


Section 4(1) (b) (ii)

MANUAL-II Powers and Duties of its Officers & Employee

S.No Designation Powers and Duties
1. Chief Information Commissioner ,CIC  General Superintendence, direction and management of affairs of the State Information Commission. Cognizance of appeals & complaints and their disposal. Submission of annual report to the Govt.
2. State Information Commissioners Cognizance of Appeals & Complaints and their disposal.
3. Secretary General Administration
4. Legal Advisor To advise the Commission on legal aspects.
5. Manager (Finance & Administration) Finance & Administration
6. System Administrator Establishing, maintaining I.T systems in the Commission.
7. Dy. Registrar Supervision Registry Work.
8. Secretary  To CIC Secretarial assistance to CIC.
9. PS to Secretary Secretarial assistance to Secretary to Commission & General Administration
10. PS/SICs Secretarial assistance to SICs
11. Senior Assitant General Administration
12. Reader Record keeping of court cases, secretarial assistance to CIC for court work
13. Data Entry Operators Data entry and record keeping.
14. Drivers To Drive the Staff Cars.
15. Peon-cum-Messenger Duties of class four


Section 4(1)(b)(iii)

Manual No.III

Procedure followed in the Appeals and complaints under RTI Act, 2005.

The Commission receives complaints under section 18 of the RTI Act. The complaint is placed before the Chief Information Commissioner. The CIC seeks comments of the public authority against which complaint has been received and takes a suitable decision as per the provisions of the Act after hearing the complainant and the Public Information Officer.

The Commission receives appeals against the orders of appellate authorities under section 19 of the RTI Act. These are placed before the CIC. The appeals are decided after giving opportunity of hearing to both the parties.

It is pertinent to mention here that the cases are considered as disposed of only after confirmation of compliance of the orders of the Commission.

All Departments of the state government are required to send statutory information for the financial year ending in March 2006 as prescribed in section 25 of RTI Act. The Commission would include all the material received from the Govt. Departments in respect of public authorities linked to them.

For procuring goods & services for the Commission Punjab Financial Rules are being followed.

Section 4(1)(b)(iv)

Manual – IV

State Information Commission has not yet set norms for discharge of its functions.

Section 4(1)(b)(v)

Manual-V
  1. The Right to Information Act 2005.
  2. Punjab Right to Information Rules 2005.
  3. Civil Procedure Code.
  4. Various Rules of the Govt. of Punjab.
Section 4(1) (b) (vi)

 Manual -VI
  1. Files of complaints and appeals under section 18 & 19 of the RTI Act, respectively.
  2. Administrative/general miscellaneous files.
  3. References from external agencies, including the common public relating to information freedom
  4. The Commission is developing an IT based Management Information System for office management, INCOMS (Information Commission Information Systems).
Section 4(1) (b) (vii)

Manual- VII

The primary function of SIC is public in nature. The hearings of the Commission are open to the general public. Often NGOs come to the Commission for expressing their views. Chief Information Commissioner also meets the public during his visists to differentdistricts in the State. The Commission welcomes suggestions from the public on right to information.

Section 4(1)(b)(viii)

Manual-VIII

No boards/councils/Committees have been set up to advise SIC.

Section-4(1)(b) (ix)

Manual -IX

DIRECTORY OF OFFICERS AND EMPLOYEES OF STATE INFORMATION COMISSION PUNJAB.

S.No Name Designation Office Telephone
1. Sh. P.K. Verma, IAS (Retd)  Chief Information Commissioner (Officiating) 0172-4630050, 0172-4630051
2. Sh. P.K. Verma, IAS (Retd) State Information Commissioner 0172-4630069
3. Smt. Rupan Deol Bajaj, IAS (Retd) State Information Commissioner 0172-4630068
4. Sh. Surinder Singh, Chief Engineer (Retd) State Information Commissioner 0172-4630073
5. Sh. P.P.S. Gill State Information Commissioner 0172-4630062
6. Lt. Gen P.K. Grover State Information Commissioner 0172-4630060
7. Sh. Kulbir SIngh State Information Commissioner 0172-4630059
8. Smt. Ravi Singh State Information Commissioner 0172-4630061
9. Sh. R.K. Gupta, IPS (Retd) State Information Commissioner 0172-4630071
10. Sh. S.S. Grewal Secretary to Commission 0172-4630053
11. Sh. M.R. Minhas Manager (Finance & Administration) 0172-4630056
12. Sh. Atul Gupta System Administrator 0172-4630064
13. Sh. Pushpinder Singh Consultant Monitoring 0172-4630054
14. Sh. B.S. Bajwa Secretary CIC 0172-4630050
15. Mr. Naresh Kumar Private Secretary CIC 0172-4630050
16. Sh. K.L. Jhamb Private Secretary to Secretary 0172-4630053
17. Mrs. Ranju Sood Private Secretary/SIC 0172-4630059
18. Sh. Sandeep Pathania Private Secretary/SIC 0172-4630069
19. Sh. J.D. Singla Private Secretary/SIC 0172-4630071
20. Sh. A.D. Pathak Private Secretary/SIC 0172-4630068
21. Sh. M.D. Sharma Private Secretary/Reader 0172-4630068
22. Sh. J.S. Saini Private Secretary/Reader 0172-4630062
23. Sh. O.P. Verma Private Secretary/Reader 0172-4630060
24. Sh. Jatinder Private Secretary/Reader 0172-4630061
25. Mrs Monika Saini Private Secretary/Reader 0172-4630060
26. Miss Shivani Sood Private Secretary/Reader 0172-4630061
27. Miss Reema Sood Private Secretary/Reader 0172-4630059
28. Mr. Krishan Kumar Verma Reader 0172-4630071
29. Mr. N.K. Kalia Reader 0172-4630069
30. Miss. Lalita Reader 0172-4630057
31. Sh. K.R. Gupta Deputy Registrar 0172-4630058
32. Mr. Raj Kumar Chauhan Senior Assistant 0172-4630056
33. Sh. Kuljeet Kaur Data Entry Operator 0172-4630054
34. Ms. Ravneet Kaur Data Entry Operator 0172-4630054
35. Ms. Rajni Data Entry Operator 0172-4630058
36. Mr. Ashish Data Entry Operator 0172-4630058
37. Mr. Narinder Singh Data Entry Operator 0172-4630058
38. Ms. Kamini Sharma Assistant Librarian 0172-4630055
39. Mr. Balwinder Singh Bill Clerk 0172-4630063
40. Mr. Bhim Sain Garg Senior Assistant 0172-4630063
41. Sh. Ashok Kumar Rana Driver 0172-4630054
42. Sh. Murari Lal Driver 0172-4630054
43. Sh. Inderpal Singh Driver 0172-4630054
44. Sh. Gopal Dutt Driver 0172-4630054
45. Sh. Jitender Singh  Peon-cum-Messenger 0172-4630054
46. Sh. Suresh Kumar Peon-cum-Messenger 0172-4630054
47. Sh. Jagdish Chand Peon-cum-Messenger 0172-4630054
48. Sh. Pappu Kumar Peon-cum-Messenger 0172-4630054
49. Sh. Gajender Pal Peon-cum-Messenger 0172-4630054
50. Sh. Rajinder Singh Peon-cum-Messenger 0172-4630054
51. Sh. Ramesh Kumar Peon-cum-Messenger 0172-4630054
52. Sh. Bhuwan Peon-cum-Messenger 0172-4630054
53. Sh. Vinod Kumar Peon-cum-Messenger 0172-4630054
54 Sh. Amarjit Singh Peon-cum-Messenger 0172-4630054
55. Sh. Nirmal SIngh Peon-cum-Messenger 0172-4630054
56. Sh. Girish Chander Peon-cum-Messenger 0172-4630054
57. Sh. Sandeep Kumar Peon-cum-Messenger 0172-4630054

Note: Mr. B.M. Lal, Advocate is Legal adviser to SIC.Phone 0172-4630057


 Section- 4(1) (b) (xi)

MANUAL-XI

Buget allocation vis-a-vis Expenditure incurred during the year 2005-06 and approved Budget during the year 2006-07
Sr No. SOE 2005-06 2006-07 2007-08 Remarks
Budget Provision Expenditure incurred Budget 
Provision 		Revised Budget  Approved Budget 
1. Salaries  - - - -
2. Travelling Allowance  - - - - -
3. Office Expenses - - - - - -
4. RRT - - - - - -
5. POL(Petrol,Oil,Labricants) - - - - - -
6. Grant in Aid - 68.80 147.70 - 109.95 -
7. Medical Reimbursement - - - - - -
8. Telephone - - - - -
Total 35.00 25.27 68.80 147.70 109.95 -


Section 4(1) (b) (x)

Manual - X
Salary Details of Officers and Employees Drawn from PSIC

Name (S/Sh/Ms Desg. Basic DP DA Interim Relief HRA S.Pay PP CCA Med./WA Less-Pension Total
Sh. P.K. Verma CIC (Officiating) 26,000 13,000 13,650 -   - 120 - 19,500 35,170
Sh. Surinder Singh SICP 26,000 13,000 13,650 - 5,850 - - 120 - 16,655 41,965
Sh. P.K. Verma SICP 26,000 13,000 13,650 - - - - 120 - 19,500 35,170
Ms. Rupan Deol Bajaj SICP 26,000 13,000 13,650 - - - - 120 - 19,500 33,270
Sh. R.K. Gupta SICP 26,000 13,000 13,650 - 5,850 - - 120 - 18,502 40,118
Ms. Ravi SIngh SICP 26,000 13,000 13,650 - 5,850 - - 120 350 - 58,620
Sh. Kulbir Singh SICP 26,000 13,000 13,650 - 5,850 - - 120 - 19,754 29,797
Sh. P.P.S. Gill SICP 26,000 13,000 13,650 - 5,850 - - 120 - - 58,620
Lt. Gen Grover SICP 26,000 13,000 13,650 - 5,850 - - 120 - 17667 40,953
Sh. S.S. Grewal** Secretary 13,500 6,750 7,088 - 3038 - - 120 350 - 30,846
Sh. M.R. Minhas MFA - - - - - - - - - - 12,000
Sh. Pushpinder Singh Consultant Monitoring - - - - - - - - - - 20,000
Sh. Atul Gupta System Administrator - - - - - - - - - - 16,000
Sh. B.S. Bajwa ** Secretary CIC 9,750 4,875 4,453 731 2,194 600 40 120 350 - 26,113
Sh. B.M. Lal * Legal Advisor - - - - - - - - - - 10,000
Mr. Naresh Kumar Private Secretary - - - - - - - - - - 8,000
Sh. K.L Jhamb P.S/ Secretary - - - - - - - - - - 10,500
Ms. Ranju Sood Private Secretary - - - - - - - - - - 10,000
Mr. Sandeep Pathania Private Secretary - - - - - - - - - - 10,000
Sh. J.D. Singla Private Secretary - - - - - - - - - - 10,500
Sh. A.D. Pathak Private Secretary - - - - - - - - - - 10,500
Sh. J.S. Saini Private Secretary/Reader - - - - - - - - - - 8,000
Sh. O.P. Verma Private Secretary/Reader - - - - - - - - - - 8,000
Mr. Jatinder Private Secretary/Reader - - - - - - - - - - 8,000
Miss Monica Private Secretary/Reader - - - - - - - - - - 8,000
Miss Shivani Sood Private Secretary/Reader - - - - - - - - - - 8,000
Miss Reema Sood Private Secretary/Reader - - - - - - - - - - 8,000
Sh. M.D. Sharma Private Secretary/Reader - - - - - - - - - - 8,000
Sh. N.K. Kalia Reader - - - - - - - - - - 10,000
Sh. Krishan Kumar Verma Reader - - - - - - - - - - 10,000
Miss Lalita Reader - - - - - - - - - - 10,000
Sh. K.R. Gupta Dy Registrar - - - - - - - - - - 12,000
Mr. Raj Kumar Chauhan Senior Assistant - - - - - - - - - - 9,000
Mr. Balwinder Singh Bill Clerk - - - - - - - - - - 5,000
Mr. Bhim Sain Garg Senior Assistant Senior Assistant - - - - - - - - - - 10,000
Ms. Ravneet Data Entry Operator - - - - - - - - - - 5,000
Ms. Kuljeet Kaur Data Entry Operator - - - - - - - - - - 5,000
Miss Rajni Data Entry Operator - - - - - - - - - - 5,000
Mr. Ashish Data Entry Operator - - - - - - - - - - 5,000
Mr. Narinder Singh Data Entry Operator - - - - - - - - - - 5,000
Ms. Kamini Sharma Asst. Librarian - - - - - - - - - - 5,000
Sh. Ashok Rana ** Driver 4260 2130 1946 320 959 300 140 120 350/30 - 9,723
Sh. Murari Lal Driver - - - - - - - - - - 5,500
Sh. Inder Pal Singh Driver - - - - - - - - - - 5,500
Sh. Gopal Dutt Driver - - - - - - - - - - 5,500
Sh. Jitender Singh Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Suresh Kumar Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Jagdish chand Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Pappu Kumar Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Gajender Pal Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Ramesh Kumar Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Rajinder Singh Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Vinod Kumar Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Bhuwan Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Amarjit SIngh Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Sandeep Kumar Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Nirmal Singh Peon-cum-messenger - - - - - - - - - - 4,000
Sh. Girish Chander Peon-cum-messenger - - - - - - - - - - 4,000
2,65,510 1,32,755 1,38,437 1,501 54,791 8,400 180 1,440 1,400/30 1,35,658 7,71,885



** On Deputation from Government/Institutions
Others on Contract/Outsourcing

* Sh. Brij Mohan Lal draws a fixed retainership fee.


Section 4 (1) (b) (xii)

Manual-XII

SIC does not implement any subsidy programme.

Section 4(1)(b) (xiii)

Manual-XIII

No concessions/permits/authorizations are given by the SIC;

Section 4(1) (b) (xiv)

Manual-XIV

 www.infocommpunjab.com is the Website of SIC. It is operational from 11.5.2006. The Following information is available on the website of Commission:-
  1. Right to Information Act, 2005;
  2. Punjab Right to Information Rules;
  3. Details about Manuals u/s 4 of the RTI Act;
  4. Connected website links.
  5. Websites of the State Government Departments;
  6. Decisions and orders of the Commission;
  7. Cause list and status of cases before the Commission.


Section 4(1) (b) (xv)

Manual-XV 

The Commission has established a website, wherein the information listed above is available. The staff of the Commission is available from 9.00 A.M. to 5 P.M. in the office on all working days for providing information. Library is being set up.

Section 4(1) (b) (xvi)

Manual-XVI

Names, designation and other particulars of the Public Information Officers.

Name of Officer Designation Telephone No. Address
Sh. M.R. Minhas Mgr. Finance & Admin Public Information Officer 0172-4630056 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Sh. S.S Grewal, Secretary to Commission Appellate Authority 0172-4630053 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Copyright 2006, State Information Commission Punjab          | Disclaimer