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STATE INFORMATION COMMISSON PUNJAB
The Punjab Government constituted the State Information Commission on 11th October, 2005. Shri Rajan Kashyap, IAS (Retd.), former Chief Secretary to Govt. Punjab was appointed Chief Information Commissioner, Punjab under section 15 of the Right to Information Act, 2005. The Chief Information Commissioner was administered the oath of office by H.E .the Governor of Punjab on 18.10.2005. Sh. Rajan Kashyap Retired on 29-7-2008.

Shri R.I.Singh, IAS (Retd.), former Chief Secretary to Govt. Punjab was appointed Chief Information Commissioner, Punjab under section 15 of the Right to Information Act, 2005. The Chief Information Commissioner was administered the oath of office by H.E .the Governor of Punjab on 29.06.2009.

Conditions of Service of the Chief Information Commissioner.
The salary and allowances payable to and other terms & conditions of service of the State Chief Information Commissioner are the same as that of an Election Commissioner of India.

Office
The office of State Information Commission is located in SCO.84-85, (2nd and 3rd floor ) Sector 17-C, Chandigarh in a rented building.

Information Commissioners
The four State Information Commissioners have been administered the oath of office by H.E., the Governer of Punjab on 17th May 2006. i.e Sarv/Smt
  1. Rupan Deol Bajaj (IAS Retd.)
  2. P.K. Verma (IAS Retd.)
  3. R.K. Gupta (Since Retd. on 20-1-2010)
  4. Er. Surinder Singh
The four more State Information Commissioners have been administered the oath of office by H.E., the Governer of Punjab on 25th January 2007 i.e. Sarv/Smt.
  1. Lt. Gen. P.K. Grover
  2. Ravi Singh
  3. Kulbir SIngh
  4. P.P.S. Gill

 One more State Information Commissioner has been administered the oath of office by H.E., the Governer of Punjab on 9th June 2009.
  1. Sh. Darbara Singh Kahlon

 One more State Information Commissioner has been administered the oath of office by H.E., the Governer of Punjab on 13 November 2009.
  1. Mrs Jaspal Kaur
Secretary of the Commission
S.S Grewal, IDES as Secretary of the State Information Commission on deputation. The Secretary assumed the charge of the office on 08.02.2007.

Powers and functions of the State Information Commission attention is drawn to sections 18,19,20 & 25 of the RTI Act, 2005.

From Government: (Five persons)
Secretary to Commission (1)
Secretary to CIC (1)
Accounts Officer (1)
Senior Assistant (1)
Driver (1)
Legal Professional on Retainership (1)
I.T. Professional on Contract (2)

From Outsource on Contract

Receptionist (1)
Personal Assistants (9)
Reader (7)
Data Entry Operators (4)
Messengers (11)
Drivers (9)
Section Officer (1)
Management of affairs of the State Information Commission/span>
Section 15(4) of the Act lays down that the general superintendence, direction and management of the affairs of the State Information Commission shall vest in the State Chief Information Commissioner who shall be assisted by the State Information Commissioners and may exercise all such powers and do all such acts and things which may be exercised or done by the State Information Commission autonomously without being subjected to directions by any other authority under this Act.

Coordinating Department
Department of Information Technology of Punjab Government is the Administrative Co-ordinating Department of the State Government in respect of the Commission

Jurisidiction:
All Public Authorities in the State of Punjab.

Objective:
The State Information Commission is to ensure citizens in the state of Punjab their right to information from public authorities; thereby fulfilling the mandate assigned in the Right to Information Act, 2005.

Role of State Informration Commission Punjab as a Public Authority
State Information Commission exercises powers for implementation of RTI Act under Sections 18,19,20 and 25. At the same time State Information Commission Punjab is itself a Public authorities as defined in section 2(h) of RTI ACT 2005. Section 4 describes the obligations of public authority under the Act as below:-

Right to information and obligations of public authorities

"Sectinon 4.
  1. Every public authority shall—
    1. maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerised are, within a reasonable time and subject to availability of resources, computerised and connected through a network all over the country on different systems so that access to such records is facilitated;
    2. publish within one hundred and twenty days from the enactment of this Act,—
      1. the par ticulars of its organisation, functions and duties;
      2. the powers and duties of its officers and employees;
      3. the procedure followed in the decision making process, including channels of supervision and accountability;
      4. the norms set by it for the discharge of its functions;
      5. the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
      6. a statement of the categories of documents that are held by it or under its control;
      7. the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
      8. a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
      9. a directory of its officers and employees;
      10. the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
      11. the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
      12. the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
      13. particulars of recipients of concessions, permits or authorisations granted by it;
      14. details in respect of the information, available to or held by it, reduced in an electronic form;
      15. the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
      16. the names, designations and other particulars of the Public Information Officers;
      17. such other information as may be prescribed; and thereafter update these publications every year
    3. publish all relevant facts while formulating important policies or announcing the decisions which affect public;
    4. provide reasons for its administrative or quasi-judicial decisions to affected persons.
  2. It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) to provide as much information suo motu to the public at regular intervals through various means of communications, including internet, so that the public have minimum resort to the use of this Act to obtain information.
  3. For the purposes of sub-section (1), every information shall be disseminated widely and in such form and manner which is easily accessible to the public.
  4. All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.
Explanation.— For the purposes of sub-sections (3) and (4), "disseminated" means making known or communicated the information to the public through notice boards, newspapers, public announcements, media broadcasts, the internet or any other means, including inspection of offices of any public authority. "

The Status in the Commission in respect of the relevant sub sections of section Section 4(1) (b) (i) of the Act is given below :

Section 4(1) (b) (i)

MANUAL NO.I
Organization, functions and duties
State Information Commission Punjab. Organo Chart
 


Section 4(1) (b) (ii)

MANUAL-II Powers and Duties of its Officers & Employee

S.No Designation Powers and Duties
1. Chief Information Commissioner ,CIC  General Superintendence, direction and management of affairs of the State Information Commission. Cognizance of appeals & complaints and their disposal. Submission of annual report to the Govt.
2. State Information Commissioners Cognizance of Appeals & Complaints and their disposal.
3. Secretary General Administration
4. Legal Advisor To advise the Commission on legal aspects.
5. Manager (Finance & Administration) Finance & Administration and PIO
6. System Administrator Establishing, maintaining I.T systems in the Commission.
7. Dy. Registrar Supervision Registry Work.
8. Secretary  To CIC Secretarial assistance to CIC.
9. PS to Secretary Secretarial assistance to Secretary to Commission & General Administration
10. PS/SICs Secretarial assistance to SICs
11. Senior Assitant General Administration
12. Reader Record keeping of court cases, secretarial assistance to CIC for court work
13. Data Entry Operators Data entry and record keeping.
14. Drivers To Drive the Staff Cars.
15. Peon-cum-Messenger Duties of class four
16. Programmer Manging Websites,generating MIS report,writing various programs and assitance to System Administrator


Section 4(1)(b)(iii)

Manual No.III

Procedure followed in the Appeals and complaints under RTI Act, 2005.


The Commission receives complaints under section 18 of the RTI Act. The complaint is placed before the Chief Information Commissioner. The CIC seeks comments of the public authority against which complaint has been received and takes a suitable decision as per the provisions of the Act after hearing the complainant and the Public Information Officer.

The Commission receives appeals against the orders of appellate authorities under section 19 of the RTI Act. These are placed before the CIC. The appeals are decided after giving opportunity of hearing to both the parties.

It is pertinent to mention here that the cases are considered as disposed of only after confirmation of compliance of the orders of the Commission.

All Departments of the state government are required to send statutory information for the financial year ending in March 2006 as prescribed in section 25 of RTI Act. The Commission would include all the material received from the Govt. Departments in respect of public authorities linked to them.

For procuring goods & services for the Commission Punjab Financial Rules are being followed.

Section 4(1)(b)(iv)

Manual – IV

State Information Commission has not yet set norms for discharge of its functions.


Section 4(1)(b)(v)


Manual-V
  1. The Right to Information Act 2005.
  2. Punjab Right to Information Rules 2005.
  3. Civil Procedure Code.
  4. Various Rules of the Govt. of Punjab.
Section 4(1) (b) (vi)

Manual -VI
  1. Files of complaints and appeals under section 18 & 19 of the RTI Act, respectively.
  2. Administrative/general miscellaneous files.
  3. References from external agencies, including the common public relating to information freedom
  4. The Commission is developing an IT based Management Information System for office management, INCOMS (Information Commission Information Systems).
Section 4(1) (b) (vii)

Manual- VII

The primary function of SIC is public in nature. The hearings of the Commission are open to the general public. Often NGOs come to the Commission for expressing their views. Chief Information Commissioner also meets the public during his visists to differentdistricts in the State. The Commission welcomes suggestions from the public on right to information.

Section 4(1)(b)(viii)

Manual-VIII

No boards/councils/Committees have been set up to advise SIC.

Section-4(1)(b) (ix)

Manual -IX

DIRECTORY OF OFFICERS AND EMPLOYEES OF STATE INFORMATION COMISSION PUNJAB.

S.No Name Designation Office Telephone
1. Sh. R.I.Singh, IAS (Retd)  Chief Information Commissioner 0172-4630050, 0172-4630051
2. Sh. P.K. Verma, IAS (Retd) State Information Commissioner 0172-4630069
3. Smt. Rupan Deol Bajaj, IAS (Retd) State Information Commissioner 0172-4630068
4. Sh. Surinder Singh, Chief Engineer (Retd) State Information Commissioner 0172-4630073
5. Sh. P.P.S. Gill State Information Commissioner 0172-4630062
6. Lt. Gen P.K. Grover State Information Commissioner 0172-4630060
7. Sh. Kulbir SIngh State Information Commissioner 0172-4630059
8. Smt. Ravi Singh State Information Commissioner 0172-4630061
9. Sh. Darbara Singh Kahlon State Information Commissioner 0172-4630055
10. Mrs. Jaspal Kaur State Information Commissioner
11. Sh.S.S. Sandhu, IAS Secretary to Commission 0172-4630053
12. Sh. Ravinder Kumar Arora Manager (Finance & Administration) 0172-4630056
13. Sh. Sandeep Pathania System Administrator 0172-4630064
14. Sh. Balwinder Singh Programmer 0172-4630064
15. Sh. Harjinder Singh Sodhi Section Officier 0172-4630057
16. Vacant Secretary CIC 0172-4630050
17. Mr. Naresh Kumar Private Secretary CIC 0172-4630050
18. Sh. K.L. Jhamb Private Secretary to Secretary 0172-4630053
19. Mrs. Ranju Sood Private Secretary/SIC 0172-4630059
20. Sh. Sandeep Pathania Private Secretary/SIC (Additional Charge) 0172-4630069
21. Sh. J.D. Singla Private Secretary/SIC 0172-4630071
22. Sh. A.D. Pathak Private Secretary/SIC 0172-4630068
23. Sh. Inder Singh Private Secretary/Reader 0172-4630068
24. Sh. J.S. Saini Private Secretary/Reader 0172-4630062
25. Sh. O.P. Verma Private Secretary/Reader 0172-4630060
26. Sh. M.D.Sharma Private Secretary/Reader 0172-4630061
27. Mrs Monika Saini Private Secretary/Reader 0172-4630060
28. Miss Shivani Sood Private Secretary/Reader 0172-4630061
29. Miss Reema Sood Private Secretary/Reader 0172-4630059
30. Mr. Krishan Kumar Verma Reader 0172-4630071
31. Mr. N.K. Kalia Reader 0172-4630069
32. Miss. Lalita Reader 0172-4630057
33. Sh. K.R. Gupta Deputy Registrar 0172-4630058
34. Mr. Raj Kumar Chauhan Senior Assistant 0172-4630056
35. Sh. Kuljeet Kaur Data Entry Operator 0172-4630054
36. Ms. Ravneet Kaur Receptionist 0172-4630054
37. Mr. Mukesh Kumar Data Entry Operator 0172-4630058
38. Mr. Ashish Data Entry Operator 0172-4630058
39. Mr. Narinder Singh Data Entry Operator 0172-4630058
40. Ms. Maninder Kaur Assistant Librarian 0172-4630055
41. Mr. Balwinder Singh Bill Clerk (Additional Charge) 0172-4630063
42. Mr. Bhim Sain Garg Senior Assistant 0172-4630063
43. Sh. Ashok Kumar Rana Driver 0172-4630054
44. Sh. Murari Lal Driver 0172-4630054
45. Sh. Inderpal Singh Driver 0172-4630054
46. Sh. Gopal Dutt Driver 0172-4630054
47. Sh. Jitender Singh  Peon-cum-Messenger 0172-4630054
48. Vacant Peon-cum-Messenger 0172-4630054
49. Sh. Jagdish Chand Peon-cum-Messenger 0172-4630054
50. Sh. Pappu Kumar Peon-cum-Messenger 0172-4630054
51. Sh. Gajender Pal Peon-cum-Messenger 0172-4630054
52. Sh. Rajinder Singh Peon-cum-Messenger 0172-4630054
53. Sh. Ramesh Kumar Peon-cum-Messenger 0172-4630054
54. Sh. Bhuwan Peon-cum-Messenger 0172-4630054
55. Sh. Vinod Kumar Peon-cum-Messenger 0172-4630054
56 Sh. Amarjit Singh Peon-cum-Messenger 0172-4630054
57. Sh. Nirmal SIngh Peon-cum-Messenger 0172-4630054
58. Sh. Girish Chander Peon-cum-Messenger 0172-4630054
59. Sh. Sandeep Kumar Peon-cum-Messenger 0172-4630054
60. Miss Jyoti Sharma Private Secretary/Reader 0172-4630061
61. Sh. Baldev Singh Private Secretary 0172-4630055
62. Mrs Kamlesh Sharma Reader 0172-4630055
63. Sh. Sonu Ram Peon-cum-Messenger 0172-4630055

Note: Legal adviser to SIC.Phone 0172-4630057


Section- 4(1) (b) (xi)

MANUAL-XI

Buget allocation vis-a-vis Expenditure incurred during the year 2005-06 and approved Budget during the year 2006-07

Sr9No. SOE 2007-08 2008-09 2009-10 Remarks
Budget Provision Expenditure incurred Budget 
Provision
Expenditure Budget  Approved Budget 
1. Salaries  11,600,000 10,718,614 17,700,000 14,589,750 19,800,000 -
2. Pensionery Benefit of CIC                -  - 300,000 - - -
3. Medical 100,000 38,846 150,000 128,237 150,000 -
4. Domestic Travel Exps 300,000 173,061 300,000 111,705 3,000,000 -
5. Foreign Travel Exps 200,000 255,772 200,000 - 200,000 -
6. Office Expenses 6,000,000 6,081,473 3,000,000 2,043,398 3,000,000 -
7. Rent,Rate & Taxes 1,800,000 1,715,734 1,810,000 1,817,655 1,900,000 -
8. Publication 300,000 - 300,000 72,617          300,000 -
9. POL 1,200,000 744,772 1,300,000 1,107,580        1,300,000  -
10. Telephone 600,000 454,479 600,000 560,895         600,000  -
11. Electricity 470,000 269,157 470,000 290,469          470,000  -
12. Water Expenses 30,000 34,182 30,000 43,074           30,000  -
Total 22,600,000 20,486,090 26,160,000 20,765,380 28,050,000 -


Section 4(1) (b) (x)

Manual - X

Salary Details of Officers and Employees Drawn from PSIC

Name (S/Sh/Ms Desg. Basic Total
Sh. R.I.Singh CIC 90,000 (Fixed) Basic + Allowances
Sh. Surinder Singh SIC 80,000 Basic + Allowances
Sh. P.K. Verma SIC 80,000 Basic + Allowances
Ms. Rupan Deol Bajaj SIC 80,000 Basic + Allowances
Ms. Ravi Singh SIC 80,000 Basic + Allowances
Sh. Kulbir Singh SIC 80,000 Basic + Allowances
Sh. P.P.S. Gill SIC 80,000 Basic + Allowances
Lt. Gen Grover SIC 80,000 Basic + Allowances
Sh.D.S.Khalon SIC 80,000 Basic + Allowances
Mrs. Jaspal Kaur SIC 80,000 Basic + Allowances
Sh.S.S. Sandhu, IAS ** Secretary
Sh. Ravinder Kumar Arora MFA 11,660 Basic + Allowances
Sh.Harjinder S .Sodhi Section Officier - 10,000 (fixed)
Sh. Sandeep Pathania System Administrator - 16,000 (fixed)
Sh. Balwinder Singh Programmer - 10,000 (fixed)
Miss  Jyoti Sharma Private Secretary /Reader - 10,000 (fixed)
Sh. B.M. Lal Legal Advisor - Without Pay
Mr. Naresh Kumar Private Secretary - 10,000 (fixed)
Sh. K.L Jhamb P.S/ Secretary - 10,000 (fixed)
Ms. Ranju Sood Private Secretary - 10,000 (fixed)
Mr. Sandeep Pathania Private Secretary - 10,000 (fixed)
Sh. J.D. Singla Private Secretary - 10,000 (fixed)
Sh. A.D. Pathak Private Secretary - 10,000 (fixed)
Sh. J.S. Saini Private Secretary/Reader - 10,000 (fixed)
Sh. O.P. Verma Private Secretary/Reader - 10,000 (fixed)
Mr. M.D.Sharma Private Secretary/Reader - 10,000 (fixed)
Miss Monica Private Secretary/Reader - 10,000 (fixed)
Miss Shivani Sood Private Secretary/Reader - 10,000 (fixed)
Miss Reema Sood Private Secretary/Reader - 10,000 (fixed)
Sh. Inder Singh Private Secretary/Reader - 10,000 (fixed)
Sh. N.K. Kalia Reader - 10,000 (fixed)
Sh. Krishan Kumar Verma Reader - 10,000 (fixed)
Miss Lalita Reader - 10,000 (fixed)
Sh. K.R. Gupta Dy Registrar - 12,000 (fixed)
Mr. Raj Kumar Chauhan Senior Assistant - 10,000 (fixed)
Mr. Balwinder Singh Bill Clerk - 5,000 (fixed)
Mr. Bhim Sain Garg Senior Assistant Senior Assistant 7440 Basic + Allowance
Ms. Ravneet Receptionist - 5,000 (fixed)
Ms. Kuljeet Kaur Data Entry Operator - 5,000 (fixed)
Miss Mukesh Kumar Data Entry Operator - 5,000 (fixed)
Mr. Ashish Data Entry Operator - 5,000 (fixed)
Mr. Narinder Singh Data Entry Operator - 5,000 (fixed)
Ms. Maninder Kaur Asst. Librarian - 5,000 (fixed)
Sh. Ashok Rana ** Driver 4260 Basic + Allowances
Sh. Murari Lal Driver - 5,500 (fixed)
Sh. Inder Pal Singh Driver - 5,500 (fixed)
Sh. Gopal Dutt Driver - 5,500 (fixed)
Sh. Jitender Singh Peon-cum-messenger - 4,000 (fixed)
Vacant Peon-cum-messenger - 4,000 (fixed)
Sh. Jagdish chand Peon-cum-messenger - 4,000 (fixed)
Sh. Pappu Kumar Peon-cum-messenger - 4,000 (fixed)
Sh. Gajender Pal Peon-cum-messenger - 4,000 (fixed)
Sh. Ramesh Kumar Peon-cum-messenger - 4,000 (fixed)
Sh. Rajinder Singh Peon-cum-messenger - 4,000 (fixed)
Sh. Vinod Kumar Peon-cum-messenger - 4,000 (fixed)
Sh. Bhuwan Peon-cum-messenger - 4,000 (fixed)
Sh. Amarjit SIngh Peon-cum-messenger - 4,000 (fixed)
Sh. Sandeep Kumar Peon-cum-messenger - 4,000 (fixed)
Sh. Nirmal Singh Peon-cum-messenger - 4,000 (fixed)
Sh. Girish Chander Peon-cum-messenger - 4,000 (fixed)
Sh. Sonu Ram Peon-cum-messenger - 4,000 (fixed)
Sh. Baldev Singh Private Secretary/Reader - 10,000 (fixed)
Mrs Kamlesh Kaur Reader - 10,000 (fixed)



** On Deputation from Government/Institutions
Others on Contract/Outsourcing

* Legal Advisor draws a fixed retainership fee.


Section 4 (1) (b) (xii)

Manual-XII

SIC does not implement any subsidy programme.

Section 4(1)(b) (xiii)

Manual-XIII

No concessions/permits/authorizations are given by the SIC;

Section 4(1) (b) (xiv)

Manual-XIV

www.infocommpunjab.com is the Website of SIC. It is operational from 11.5.2006. The Following information is available on the website of Commission:-
  1. Right to Information Act, 2005;
  2. Punjab Right to Information Rules;
  3. Details about Manuals u/s 4 of the RTI Act;
  4. Connected website links.
  5. Websites of the State Government Departments;
  6. Decisions and orders of the Commission;
  7. Cause list and status of cases before the Commission.


Section 4(1) (b) (xv)

Manual-XV 

The Commission has established a website, wherein the information listed above is available. The staff of the Commission is available from 9.00 A.M. to 5 P.M. in the office on all working days for providing information. Library is being set up.

Section 4(1) (b) (xvi)

Manual-XVI

Names, designation and other particulars of the Public Information Officers.


Name of Officer Designation Telephone No. Address
Sh. Ravinder kumar Arora, Mgr. Finance & Admin Public Information Officer 0172-4630056 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Sh.S.S. Sandhu, IAS, Secretary to Commission Appellate Authority 0172-4630053 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Copyright 2006, State Information Commission Punjab          | Disclaimer