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STATE INFORMATION COMMISSON PUNJAB
The Punjab Government constituted the State Information Commission on 11th October, 2005. Shri Rajan Kashyap, IAS (Retd.), former Chief Secretary to Govt. Punjab was appointed Chief Information Commissioner, Punjab under section 15 of the Right to Information Act, 2005. The Chief Information Commissioner was administered the oath of office by H.E .the Governor of Punjab on 18.10.2005. Sh. Rajan Kashyap Retired on 29-7-2008. Sh. P.K.Verma, IAS (Retd.) ,SIC functioned as officiating CIC from 07.08.2008 to 28.06.2009.

Shri R.I.Singh, IAS (Retd.), former Chief Secretary to Govt. Punjab was appointed Chief Information Commissioner, Punjab under section 15 of the Right to Information Act, 2005. The Chief Information Commissioner was administered the oath of office by H.E .the Governor of Punjab on 29.06.2009.His term of office is up to 28.06.2014

Conditions of Service of the Chief Information Commissioner.
The salary and allowances payable to and other terms & conditions of service of the State Chief Information Commissioner are the same as that of an Election Commissioner of India.

Office
The main office of State Information Commission is located in SCO.84-85, (2nd and 3rd floor) Sector 17-C, Chandigarh. It houses the office of the CIC, 1 State Information Commissioner namely Sh. B.C.Thakur , IAS (Retd.) and a Court room. The second building of the Commission located in SCO 32-34, 1st floor, Sector 17 C, Chandigarh houses offices of 5 Information Commissioners namely  Sh. Kulbir Singh , Sh. P.P.S.Gill, Mrs. Ravi Singh, Mrs. Jaspal Kaur ,Sh. Chander Parkash their personal staff and a second court room.

Information Commissioners
The State Information Commissioners have been administered the oath of office by H.E., the Governer of Punjab   i.e Sarv Sh/Smt

S. No. Name Date of Oath Date of Super-annuation
1. Kulbir Singh 25.01.2007 24.01.2012
2. P.P.S. Gill 25.01.2007 24.01.2012
3. Ravi Singh 25.01.2007 24.01.2012
4. Mrs Jaspal Kaur 13.11.2009 12.11.2014
5. B.C.Thakur (IAS Retd.) 11.08.2011 14.06.2015
6. Chander Parkash 11.08.2011 10.08.2016


Commissioner/s Retired from the State Information Commission Punjab
S. No. Name Date of Oath Date of Retirement
1. Sh. R.K.Gupta, SIC  17.05.2006 20.01.2010
2. Lt.Gen (Retd.) P.K.Grover, SIC 25.01.2007 17.11.2010
3. Rupan Deol Bajaj (IAS Retd.)  17.05.2006 22.12.2010
4. Sh. Darbara Singh Kahlon 09.06.2009 12.03.2011
5. P.K. Verma (IAS Retd.) 17.05.2006 16.05.2011
6. Er. Surinder Singh 17.05.2006 16.05.2011



Secretary of the Commission

Vacant

Powers and functions of the State Information Commission attention is drawn to sections 18,19,20 & 25 of the RTI Act, 2005.

Staff and source of Appointment:-

From Government: (Three persons)
Secretary to Commission (1)
Accounts Officer (1)
Driver (1)
Legal Professional on Retainership (1)
I.T. Professional on Contract (2)

From Outsource on Contract

Secretary to CIC (1)
Receptionist (1)
Personal Assistants (6)
Reader (5)
Data Entry Operators (5)
Messengers (9)
Drivers (6)
Section Officer (1)
Senior Assistant (1)
Management of affairs of the State Information Commission/span>
Section 15(4) of the Act lays down that the general superintendence, direction and management of the affairs of the State Information Commission shall vest in the State Chief Information Commissioner who shall be assisted by the State Information Commissioners and may exercise all such powers and do all such acts and things which may be exercised or done by the State Information Commission autonomously without being subjected to directions by any other authority under this Act.

Coordinating Department
Department of Information Technology of Punjab Government is the Administrative Co-ordinating Department of the State Government in respect of the Commission

Jurisidiction:
All Public Authorities in the State of Punjab.

Objective:
The State Information Commission is to ensure citizens in the state of Punjab their right to information from public authorities; thereby fulfilling the mandate assigned in the Right to Information Act, 2005.

Role of State Informration Commission Punjab as a Public Authority
State Information Commission exercises powers for implementation of RTI Act under Sections 18,19,20 and 25. At the same time State Information Commission Punjab is itself a Public authorities as defined in section 2(h) of RTI ACT 2005. Section 4 describes the obligations of public authority under the Act as below:-

Right to information and obligations of public authorities

"Sectinon 4.
  1. Every public authority shall—
    1. maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerised are, within a reasonable time and subject to availability of resources, computerised and connected through a network all over the country on different systems so that access to such records is facilitated;
    2. publish within one hundred and twenty days from the enactment of this Act,—
      1. the par ticulars of its organisation, functions and duties;
      2. the powers and duties of its officers and employees;
      3. the procedure followed in the decision making process, including channels of supervision and accountability;
      4. the norms set by it for the discharge of its functions;
      5. the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
      6. a statement of the categories of documents that are held by it or under its control;
      7. the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
      8. a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
      9. a directory of its officers and employees;
      10. the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
      11. the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
      12. the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
      13. particulars of recipients of concessions, permits or authorisations granted by it;
      14. details in respect of the information, available to or held by it, reduced in an electronic form;
      15. the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
      16. the names, designations and other particulars of the Public Information Officers;
      17. such other information as may be prescribed; and thereafter update these publications every year
    3. publish all relevant facts while formulating important policies or announcing the decisions which affect public;
    4. provide reasons for its administrative or quasi-judicial decisions to affected persons.
  2. It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) to provide as much information suo motu to the public at regular intervals through various means of communications, including internet, so that the public have minimum resort to the use of this Act to obtain information.
  3. For the purposes of sub-section (1), every information shall be disseminated widely and in such form and manner which is easily accessible to the public.
  4. All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.
Explanation.— For the purposes of sub-sections (3) and (4), "disseminated" means making known or communicated the information to the public through notice boards, newspapers, public announcements, media broadcasts, the internet or any other means, including inspection of offices of any public authority. "

The Status in the Commission in respect of the relevant sub sections of section Section 4(1) (b) (i) of the Act is given below :

Section 4(1) (b) (i)

MANUAL NO.I
Organization, functions and duties
State Information Commission Punjab. Organo Chart
 


Section 4(1) (b) (ii)

MANUAL-II Powers and Duties of its Officers & Employee

S.No Designation Powers and Duties
1. Chief Information Commissioner ,CIC  General Superintendence, direction and management of affairs of the State Information Commission. Cognizance of appeals & complaints and their disposal. Submission of annual report to the Govt.
2. State Information Commissioners Cognizance of Appeals & Complaints and their disposal.
3. Secretary General Administration
4. Legal Advisor To advise the Commission on legal aspects.
5. Manager (Finance & Administration) Finance & Administration and PIO
6. System Administrator Establishing, maintaining I.T systems in the Commission, Managing Websites, Generating MIS report, writing various programs.
7. Dy. Registrar Supervision Registry Work.
8. Secretary  To CIC Secretarial assistance to CIC.
9. PS to Secretary Secretarial assistance to Secretary to Commission & General Administration
10. PS/SICs Secretarial assistance to SICs
11. Senior Assistant General Administration
12. Reader Record keeping of court cases, secretarial assistance to CIC for court work
13. Data Entry Operators Data entry and record keeping.
14. Drivers To Drive the Staff Cars.
15. Peon-cum-Messenger Duties of class four
16. Programmer Managing Websites, Generating MIS report, writing various programs and assistance to System Administrator


Section 4(1)(b)(iii)

Manual No.III

Procedure followed in the Appeals and complaints under RTI Act, 2005.


The Commission receives complaints under section 18 of the RTI Act. The complaint is placed before the Chief Information Commissioner. The CIC seeks comments of the public authority against which complaint has been received and takes a suitable decision as per the provisions of the Act after hearing the complainant and the Public Information Officer.

The Commission receives appeals against the orders of appellate authorities under section 19 of the RTI Act. These are placed before the CIC. The appeals are decided after giving opportunity of hearing to both the parties.

It is pertinent to mention here that the cases are considered as disposed of only after confirmation of compliance of the orders of the Commission.

All Departments of the state government are required to send statutory information for the financial year ending in March 2006 as prescribed in section 25 of RTI Act. The Commission would include all the material received from the Govt. Departments in respect of public authorities linked to them.

For procuring goods & services for the Commission Punjab Financial Rules are being followed.

Section 4(1)(b)(iv)

Manual – IV

State Information Commission has not yet set norms for discharge of its functions.


Section 4(1)(b)(v)


Manual-V
  1. The Right to Information Act 2005.
  2. Punjab Right to Information Rules 2005.
  3. Civil Procedure Code.
  4. Various Rules of the Govt. of Punjab.
Section 4(1) (b) (vi)

Manual -VI
  1. Files of complaints and appeals under section 18 & 19 of the RTI Act, respectively.
  2. Administrative/general miscellaneous files.
  3. References from external agencies, including the common public relating to information freedom
  4. The Commission is developing an IT based Management Information System for office management, INCOMS (Information Commission Information Systems).
Section 4(1) (b) (vii)

Manual- VII

The primary function of SIC is public in nature. The hearings of the Commission are open to the general public. Often NGOs come to the Commission for expressing their views. Chief Information Commissioner also meets the public during his visists to differentdistricts in the State. The Commission welcomes suggestions from the public on right to information.

Section 4(1)(b)(viii)

Manual-VIII

No boards/councils/Committees have been set up to advise SIC.

Section-4(1)(b) (ix)

Manual -IX

DIRECTORY OF OFFICERS AND EMPLOYEES OF STATE INFORMATION COMISSION PUNJAB.

S.No Name Designation Office Telephone
1. Sh. R.I.Singh, IAS (Retd)  Chief Information Commissioner 0172-4630050, 0172-4630051
2. Sh. Kulbir Singh State Information Commissioner 0172-4630059
3. Sh. P.P.S. Gill State Information Commissioner 0172-4630068
4. Smt. Ravi Singh State Information Commissioner 0172-4630071
5. Mrs. Jaspal Kaur State Information Commissioner 0172-4630069
6. Sh. B.C.Thakur, IAS (Retd) State Information Commissioner 0172-4630055
7. Sh. Chander Parkash State Information Commissioner 0172-4630073
8. Vacant Secretary to Commission 0172-4630053
9. Sh. Ravinder Kumar Arora Manager (Finance & Administration) 0172-4630056
10. Sh. Balwinder Singh Systems Administrator 0172-4630064
11. Ms. Taruna Kapoor Programmer 0172-4630061
12. Sh. Romesh Kumar Section Officer 0172-4630058
13. Mr. Harpal Singh Secretary CIC 0172-4630050
14. Vacant Private Secretary CIC 0172-4630050
15. Sh. K.L. Jhamb Private Secretary to Secretary 0172-4630053
16. Mrs. Ranju Sood Private Secretary/SIC 0172-4630059
17. Sh. J.D. Singla Private Secretary/SIC 0172-4630061
18. Sh. J.S. Saini Private Secretary/Reader 0172-4630068
19. Sh. M.D.Sharma Private Secretary/Reader 0172-4630061
20. Ms. Ravneet Kaur Private Secretary/Reader 0172-4630068
21. Ms Reema Sood Private Secretary/Reader 0172-4630059
22. Mr. Krishan Kumar Verma Reader to CIC 0172-4630050
23. Sh. K.R. Gupta Deputy Registrar 0172-4630060
24. Mr. Raj Kumar Chauhan Senior Assistant 0172-4630057
25. Sh. Kuljeet Kaur Data Entry Operator 0172-4630054
26. Ms. Meena Rani Receptionist 0172-4630054
27. Mr. Mukesh Kumar Data Entry Operator 0172-4630057
28. Miss. Anu Data Entry Operator 0172-4630057
29. Miss. Poonam Saini Data Entry Operator 0172-4630058
30. Mrs. Anita Rani Data Entry Operator 0172-4630057
31. Mr. Narinder Kumar Bill Clerk 0172-4630063
32. Mr. Bhag Singh Dhiman Senior Assistant 0172-4630063
33. Sh. Murari Lal Driver 0172-4630054
34. Sh. Gopal Dutt Driver 0172-4630054
35. Sh. Jitender Singh  Peon-cum-Messenger 0172-4630054
36. Sh. Gursewak Singh Peon-cum-Messenger 0172-4630054
37. Sh. Jagdish Chand Peon-cum-Messenger 0172-4630054
38. Sh. Pappu Kumar Peon-cum-Messenger 0172-4630054
39. Sh. Ramesh Kumar Peon-cum-Messenger 0172-4630054
40. Sh. Yam Bahadur Peon-cum-Messenger 0172-4630054
41. Sh. Amarjit Singh Peon-cum-Messenger 0172-4630054
42. Sh. Nirmal SIngh Peon-cum-Messenger 0172-4630054
43. Sh. Sandeep Kumar Peon-cum-Messenger 0172-4630054
44. Mr. Ram Parkash Private Secretary/Reader 0172-4630071
45. Sh. Narinder Kumar Private Secretary 0172-4630071
46. Sh. Baswa Nand Driver 0172-4630050
47. Sh. Jaswinder Singh Driver 0172-4630055
48. Sh. Vinod Kumar  Driver   0172-4630053
49. Sh. N.K.Kalia Private Secretary/Reader 0172-4630073
50. Sh. P.C.Chawala Private Secretary/Reader 0172-4630055
51. Ms. Kamlesh Sharma Private Secretary/ Reader 0172-4630055
52. Sh. Vineet Arya  Private Secretary/Reader   0172-4630073
53. Sh. Anil Kumar Peon-cum-Messenger 0172-4630058
54. Sh. Gajender Singh Peon-cum-Messenger 0172-4630073
55. Sh. Dinesh Peon-cum-Messenger 0172-4630055
56. Sh. Rajesh Kumar  Driver   0172-4630055

Note: Legal adviser to SIC.Phone 0172-4630057


Section- 4(1) (b) (xi)

MANUAL-XI

Buget allocation vis-a-vis Expenditure incurred during the year 2008-09 and approved Budget during the year 2009-10

Sr9No. SOE 2007-08 2008-09 2009-10  
Budget Provision Expenditure incurred Budget 
Provision
Expenditure Budget  Approved Budget  Expenditure
upto 31.03.2010
1. Salaries  11,600,000 10,718,614 17,700,000 14,589,750 19,800,000 17,751,788
2. Pensionery Benefit of CIC                -  - 300,000 - -  
3. Medical 100,000 38,846 150,000 128,237 150,000 1,567
4. Domestic Travel Exps 300,000 173,061 300,000 111,705 3,000,000 26,299
5. Foreign Travel Exps 200,000 255,772 200,000 - 200,000 -
6. Office Expenses 6,000,000 6,081,473 3,000,000 2,043,398 3,000,000 2,601,261
7. Rent,Rate & Taxes 1,800,000 1,715,734 1,810,000 1,817,655 1,900,000 1,900,267
8. Publication 300,000 - 300,000 72,617          300,000 -
9. POL 1,200,000 744,772 1,300,000 1,107,580        1,300,000  903,297
10. Telephone 600,000 454,479 600,000 560,895         600,000  499,871
11. Electricity 470,000 269,157 470,000 290,469          470,000  332,536
12. Water Expenses 30,000 34,182 30,000 43,074           30,000  63,108
Total 22,600,000 20,486,090 26,160,000 20,765,380 28,050,000 24,079,994


Section 4(1) (b) (x)

Manual - X

Salary Details of Officers and Employees Drawn from PSIC

Name (S/Sh/Ms) Desg. Basic Total
Sh. R.I.Singh CIC 90,000 (Fixed) Basic + Allowances
Sh. Kulbir Singh SIC 80,000 Basic + Allowances
Sh. P.P.S. Gill SIC 80,000 Basic + Allowances
Mrs Ravi Singh SIC 80,000 Basic + Allowances
Mrs. Jaspal Kaur SIC 80,000 Basic + Allowances
Sh. B.C.Thakur, IAS (Retd) SIC 80,000 Basic + Allowances
Sh. Chander Parkash SIC 80,000 Basic + Allowances
Vacant Secretary   Basic + Allowances
Sh. Ravinder Kumar Arora MFA 20,880+6,100 Basic + Allowances
Sh. Romesh Kumar Section Officer - 10,000 (fixed)
Sh. Balwinder Singh Systems Administrator - 16,000 (fixed)
Ms. Taruna Kapoor Programmer - 10,000 (fixed)
Mr.  Narinder Kumar Private Secretary /Reader - 10,000 (fixed)
Dr. Puneet kaur Legal Advisor - 20,000 (fixed)
Vacant Private Secretary - 10,000 (fixed)
Sh. K.L Jhamb P.S/ Secretary - 10,000 (fixed)
Ms. Ranju Sood Private Secretary - 10,000 (fixed)
Sh. J.D. Singla Private Secretary - 10,000 (fixed)
Sh. Harpal Singh Secy to CIC - 12,000 (fixed)
Sh. J.S. Saini Private Secretary/Reader - 10,000 (fixed)
Mr. M.D.Sharma Private Secretary/Reader - 10,000 (fixed)
Mr. Ram Parkash Reader - 10,000 (fixed)
Ms. Ravneet Kaur Private Secretary/Reader - 10,000 (fixed)
Ms Reema Sood Private Secretary/Reader - 10,000 (fixed)
Sh. Krishan Kumar Verma Reader - 10,000 (fixed)
Sh. K.R. Gupta Dy Registrar - 12,000 (fixed)
Mr. Raj Kumar Chauhan Senior Assistant - 10,000 (fixed)
Mr. Narinder Kumar Bill Clerk - 7,100 (DC Rate)
Mr. Bhag Singh Dhiman  Senior Assistant   10,000 (fixed)
Mrs. Meena Receptionist - 7,100 (DC Rate)
Ms. Kuljeet Kaur Data Entry Operator - 7,100 (DC Rate)
Mr Mukesh Kumar Data Entry Operator - 7,100 (DC Rate)
Miss Anu Data Entry Operator - 7,100 (DC Rate)
Mrs. Anita Rani Data Entry Operator - 7,100 (DC Rate)
Ms. Poonam Saini Data Entry Operator - 7,100 (DC Rate)
Sh. Murari Lal Driver   7,100 (DC Rate)
Sh. Gopal Dutt Driver - 7,100 (DC Rate)
Sh. Jitender Singh Peon-cum-messenger - 6,100 (DC Rate)
Sh. Anil Kumar Peon-cum-messenger - 6,100 (DC Rate)
Sh. Jagdish chand Peon-cum-messenger - 6,100 (DC Rate)
Sh. Pappu Kumar Peon-cum-messenger - 6,100 (DC Rate)
Sh. Ramesh Kumar Peon-cum-messenger - 6,100 (DC Rate)
Sh. Amarjit SIngh Peon-cum-messenger - 6,100 (DC Rate)
Sh. Sandeep Kumar Peon-cum-messenger - 6,100 (DC Rate)
Sh. Nirmal Singh Peon-cum-messenger - 6,100 (DC Rate)
Sh. Yam Bahadur Peon - 6,100 (DC Rate)
Sh. Vinod Kumar Driver - 7,100 (DC Rate)
Sh.  N.K.Kalia Private Secretary/Reader - 10,000 (fixed)
Sh. P.C.Chawala Private Secretary/Reader - 10,000 (fixed)
Ms. Kamlesh Sharma Private Secretary/Reader - 10,000 (fixed)
Sh. Vineet Arya Private Secretary/Reader - 10,000 (fixed)
Sh. Gajender Singh Peon-cum-messenger - 6,100 (DC Rate)
Sh. Dinesh Peon-cum-messenger - 6,100 (DC Rate)
Sh. Rajesh Kumar Driver - 7,100 (DC Rate)



** On Deputation from Government/Institutions
Others on Contract/Outsourcing

* Legal Advisor draws a fixed retainership fee.


Section 4 (1) (b) (xii)

Manual-XII

SIC does not implement any subsidy programme.

Section 4(1)(b) (xiii)

Manual-XIII

No concessions/permits/authorizations are given by the SIC;

Section 4(1) (b) (xiv)

Manual-XIV

www.infocommpunjab.com is the Website of SIC. It is operational from 11.5.2006. The Following information is available on the website of Commission:-
  1. Right to Information Act, 2005;
  2. Punjab Right to Information Rules;
  3. Details about Manuals u/s 4 of the RTI Act;
  4. Connected website links.
  5. Websites of the State Government Departments;
  6. Decisions and orders of the Commission;
  7. Cause list and status of cases before the Commission.


Section 4(1) (b) (xv)

Manual-XV 

The Commission has established a website, wherein the information listed above is available. The staff of the Commission is available from 9.00 A.M. to 5 P.M. in the office on all working days for providing information. Library is being set up.

Section 4(1) (b) (xvi)

Manual-XVI

Names, designation and other particulars of the Public Information Officers.


Name of Officer Designation Telephone No. Address
Sh. Ramesh Kumar, Section Officer Public Information Officer 0172-4630058 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Sh. Ravinder kumar Arora,
 Mgr. Finance & Admin
Appellate Authority 0172-4630056 SCO.84-85, 2nd and third floor, Sector 17-C Chandigarh
Copyright 2006, State Information Commission Punjab          | Disclaimer